Constitution

Title
The Club shall be known as Fenstanton Bowls Club.

Objectives
The objectives of the Club shall be the encouragement of Flat Green Bowling and the provision of facilities for such activities.

Season
The Green shall be open from the end of April to the end of September. The exact dates to be decided by the Committee each year.

Membership
Membership shall be open to all, without discrimination.  However the Committee may refuse membership where they have good reason to believe that the applicant would be a disruptive influence or prejudice the good conduct of the Club providing that there is no discrimination in such a decision.

     Disciplinary Procedure

The Committee may take action against any member whose conduct, whether on the Club premises or elsewhere, may result in a breach of the Club Constitution, or is or has been, in t he opinion of the Committee, contrary to the interests of the Club.  Action may take the form of a warning, verbal or written, temporary suspension or expulsion.

a. An initial hearing shall be held by the Committee to establish whether or not there has been a problem.

b. If the initial hearing determines that there is a case to answer, the alleged offender shall be advised in writing of the allegations together with any supporting evidence.  The alleged offender shall be informed the he/she has the right  to bring a colleague to the hearing.

c. At the hearing the alleged offender may be asked questions as well ask questions of witnesses and anyone on the Committee and may also present their own witnesses.

d. The Committee shall determine whether the alleged offender is guilty or not and determine what action, if any, is taken.  This shall be communicated to the offender, in writing, within 48 hours of the hearing.

e. The offender has the right of appeal to an Extraordinary Meeting of the Club, the decision of which, by simple majority of those attending, shall be final.  If the vote is a tie the Chairman shall have a casting vote.  Any appeal shall be lodged within 14 days of the receipt of the Committee’s decision.

Officers
The Officers of the Club shall be the President, the Vice President, the Chairman, the Secretary, the Treasurer, the Club Captains and Club Vice-Captains.

Committee
The Committee shall comprise the above Officers, plus the Team Captains, the Greens Adviser, the Club Competition Organiser and up to seven lay members.

Elections
All Officers and Committee Members shall be elected at the Annual General Meeting and shall hold office until the next Annual General Meeting.

Meetings
The Annual General Meeting shall be held each year during October. The Committee shall meet as and when necessary, but not less than six times per year. A Special General Meeting may be called at any time by the Committee or by written request to the Secretary by not less than six members, subject to each member of the Club receiving not less than 21 days notice in writing of the meeting, stating the business to be discussed. No other business may be dealt with at such meeting.
At all General Meetings a quorum shall be 25% (rounded down) of the voting membership and the Chairman shall have a casting vote in addition to a normal vote.
At all Committee Meetings a quorum shall be 4 voting members and the Chairman shall have a casting vote in addition to a normal vote.
All elections and motions shall be settled by simple majority but changes to the Constitution require that 70% of those present vote in favour.

Trustees
The Property of the Club is vested in a Trust with 4 Trustees.  The Trustees shall be appointed, as required, by election at the Annual General Meeting.  Once appointed they shall hold office until death or resignation or until removal from office by the Committee. They shall be indemnified against all Public Liability and such risks as may be required for their financial protection.

Subscriptions and Green Fees
The Annual Subscriptions and Green Fees payable shall be agreed at the Annual General Meeting. Annual Subscriptions shall be payable by the 30th May.

Finance
The Club’s Financial Year shall be from October 1st until September 30th the following year. A Statement of Income and Expenditure shall be prepared by the Treasurer, duly audited, and presented to the Annual General Meeting. The Auditor, who may be a member of the Club, shall be appointed at the Annual General Meeting. An account will be held at a recognised bank or building society, as determined by the Committee, into which account all monies belonging to the club shall be deposited. The General Meeting shall appoint the Treasurer and 3 members of the Committee as signatories of cheques and other banking documents; any two of these will form a valid authority. Note that those appointed must be independent i.e. no two shall be from the same family or live at the same address.

Non-Profit Making
All surplus income or profits are reinvested in the club. No surpluses will be distributed to members or third parties.

Dissolution
If the club is dissolved any assets will be given or transferred to another registered Community Amateur Sports Club, a registered Charity or the Sports Governing Body.

Amendments to the Constitution
Any amendments to this Constitution must be approved at an Annual General Meeting or an Extraordinary General Meeting; of which 21 days notice shall be given to each member and setting out in full the proposed amendment. No amendment shall be considered which could impair the Club’s status as a Community Amateur Sports Club.

Fenstanton Bowls Club